How to Backup

Do not open a door for data thieves

Do not open a door for data thieves. Lock your Data

Do not open a door for data thieves. Lock your Data

Do not open a door for data thieves.

In the movies, hackers only have to swivel from their pizza boxes back to their keyboards and type a couple of lines. With that, they have access to everything from their target’s credit card number to their emails and appointment books.

With organisations investing heavily in IT security, the reality might be a touch more difficult. That means those with malicious intent are becoming physical. They might come to your premises to steal the information they’re after. Alternatively, their visit might be a preliminary step, such as stealing a manual or a telephone directory they can use for social engineering.

Your light-fingered visitor might not be a visitor at all. It might be an insider—an employee or a contractor.


If someone can walk into your office and walk out with an unsecured laptop loaded with customer and financial information, it might be a lot easier than trying to hack their way into the same information.

Here are some simple tips.

1. Lock down the lobby

If you’re lucky enough to have a receptionist, don’t assume they’ll be able to have their eye on the door to the interior at all times. If you don’t have a receptionist, you definitely need a locked door between the entrance and the equipment

2. Lock the data centre

Someone with their hands on your equipment can do things that someone with only remote access can’t. Whether your data centre is buried in a mountainside or a server cluster in a cupboard, lock it.

3. Check the locks

Proximity cards seem secure, but those beeps on acceptance can give a false sense of security. Make sure you’re using encryption or that someone nearby can simply capture the data and clone the card.

4. Keep “eyes” on at all times

The price of cameras and hard drives is so low today that there is no excuse for not having cameras. We recommend Axis or Bosch cameras as most reliable

  1. They’re a deterrent
  2. They’ll show you a threat in progress (if you’re watching—put a monitor on someone’s desk)
  3. If you’re not watching, you can review afterwards

5. Secure the portables

A central locker is a good thing to provide for laptops and external drives. If you don’t want to have to move the laptop from your desk every time you walk away, you can lock it to the desk. Portable locks are available when you’re using a laptop on the go.

Whatever physical security solutions you choose, the most important thing is to remember that you should always be aware of the physical weaknesses in your IT security.

Backup, cloud storage, cloud backup, file sync tools explained

Backup, Cloud storage, Cloud backup, File sync tools explained

Backup, cloud storage, cloud backup, file sync tools explained


Backup: Copy of your pictures, documents and files somewhere other than your computer;

Backup Software: Program or Software on your computer that looks after copying files from you local internal drive (C Drive) or Cloud account to a different location; Please note that if you have a Backup Drive that doesn’t mean it will backup your files without a software. Imagine your house being your computer and “storage” – place where you want to “copy” the content of your house. The Backup software is Removal Company that will load the truck and move your valuables to the storage.

Cloud: big box (computer) in a different physical location that your computer could connect to via Backup Software;

File Sync: The files from your computer are synced using File Sync Tools to an External Drive or to Cloud Storage. If you open and save document “My Memoirs.DOCX” in a folder that is set up to Sync with your External Drive or Cloud storage it would make a copy of the same file and save it. If you modify or change the document it would update (sync) this file and its modifications.
Examples of File Sync Tools: There are number of Sync tools available. For example, when you purchase Seagate External Drive it comes with Seagate Dashboard which allows you to sync files between your computer and external drive. The other way to sync your files is to use Cloud Storage such as Google Drive, OneDrive or DropBox;

Cloud Storage: Cloud Storage is the storage provided to you to store your documents on the internet. The documents are stored via agent software installed on your computer that allows you to sync, view and modify files and folders. In general you can share those folders with others. The files are in Sync with the folder on your computer. In some cases you could keep a number of modifications of the same file that is also referred as File Retention Policies. If you delete the file it would also delete it from your Cloud Storage DropBox Help

Cloud Backup: Cloud Backup is a Copy of your Files and Settings saved and stored permanently in a Cloud.  In case the file is corrupted or deleted you can restore this file from your cloud backup.

Disaster Recovery (Planning): Disaster Recovery (DR) is a documented plan of recovering critical data, application and physical server (s) in case of equipment failure. DR planning generally covers how you recover your business applications (software), servers and files. One of the critical aspects of DR planning is time taken to restore your data and staff to resume normal operations.